Privacy Policy
Aksons Accounting Services is committed to protecting your personal data and handling it in a transparent and responsible way. This policy explains how we collect, use, and store your information when you use our website or services.
1. Who we are
2. Information we collect
We collect information that is necessary to provide our services and communicate with you effectively.
This may include:
- Your name, email address, and phone number
- Business details such as company name and registration number
- Financial and tax-related information required to complete your accounts or filings
- Identification documents where required for compliance purposes
- Information submitted through forms, emails, or phone calls
We only collect information that is relevant to the services you request.
3. How we use your information
Your information is used to provide and manage our services. This includes:
- Preparing and submitting tax returns and financial reports
- Communicating with you about your accounts or enquiries
- Managing billing and service delivery
- Providing support and advice related to your business or tax position
- Meeting legal and regulatory requirements
We do not use your data for unrelated purposes.
4. Legal basis for processing
We process your data based on one or more of the following:
- To fulfil a contract when you use our services
- To comply with legal obligations, including HMRC requirements
- Your consent, where required
- Our legitimate interest in providing and improving our services
5. Sharing your information
We do not sell your personal data.
Your information may be shared with:
- HMRC or other regulatory bodies where required
- Software providers used for accounting, bookkeeping, and payroll
- Professional advisors where necessary to support your service
All third parties are required to handle your data securely and only for specific purposes.
6. Data security
We take appropriate measures to protect your data from unauthorised access, loss, or misuse.
This includes:
- Secure systems and software for handling financial data
- Restricted access to sensitive information
- Regular monitoring of systems and processes
While no system is completely risk-free, we take reasonable steps to keep your data protected.
7. Data retention
We only keep your information for as long as necessary.
This may include:
- The duration of your service with us
- A period after your service ends to meet legal and regulatory requirements
- Records required for tax and compliance purposes
When your data is no longer needed, it is securely deleted or anonymised.
8. Your rights
You have the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data where applicable
- Object to or restrict certain types of processing
- Request transfer of your data
To exercise any of these rights, you can contact us directly.
9. Cookies and website data
Our website may use cookies to improve user experience and track basic usage data.
This may include:
- Pages visited
- Time spent on the website
- Basic device or browser information
You can manage or disable cookies through your browser settings.
10. Third-party links
Our website may contain links to external websites.
We are not responsible for the privacy practices of those sites, and we recommend reviewing their policies before providing any information.
11. Updates to this policy
We may update this privacy policy from time to time to reflect changes in our services or legal requirements.
Any updates will be published on this page.
12. Contact
If you have any questions about this policy or how your data is handled, you can contact us:
Aksons Accounting Services
Phone: 0330 1220929